A huge benefit of outsourcing is lower costs for companies. You’ll get the most savings when you keep the expenses for outsourced work as low as possible. Below are some ways you can keep yours at a minimum.
Choose a Team Closer to Home
For decades, companies have outsourced to organizations that are located across the world. However, managing those teams becomes an expensive endeavor because you’re having to work across largely different time zones and long distances.
Look for partners who are closer to your time zone. It will be much easier to schedule meetings, field calls with questions, and provide support for the outsourcing team.
Workers Should Already Have the Skills Needed
Make sure you choose team members that already have the skills needed to do the job. You can end up spending tons of money if you have to train each person to do the work. You’ll find that certain skill sets are present in particular regions of the world in large quantities. Research this in terms of the expertise you need to find and choose a team accordingly.
Use Technology for All Its Worth
Don’t spend money on travel expenses when it’s not necessary. There is too much advanced technology to be spending hard-earned cash on business trips. You can conduct meetings with your outsource team over any of a number of video conferencing tools.
You or someone working in your office can even hold entire training sessions through a webinar, right from your headquarters. Make good use of all the business technology available to cut down on travel costs associated with work trips.
Ask a Lot of Questions Up Front
Before you sign on the dotted line with an outsource team, ask a lot of questions about them and their business. Find out if they have the same kind of values you do. Ask about their current workload. You should be able to find out enough information to feel somewhat at ease with establishing a relationship between your two organizations. Failing to do this could cost you a lot down the line.
Keep Communication Open
Establish communication guidelines immediately. These should include methods, points of contact, and timing expectations for responses. The outsource team needs to know you’re there when it’s needed. Also, the quicker you are at responding to questions or issues that come up, the faster a project can be completed. Time is money, so this will help you control your costs.
Only Outsource What You Need To
Be smart about what you outsource. Make use of the talent you have in-house. It doesn’t make sense to send work somewhere else when someone you employ could be doing it.
Keeping your outsourcing expenses under control will ensure that you’re using the services for what they’re intended to do, save you money. Use technology to your advantage, stay close to home when you can, communicate effectively, and only outsource what you need to so you can keep the cost low.