You can buy yourself time by outsourcing projects or tasks that could be done outside of your company. The key is to find and develop partnerships in the right way to ensure the time you spend doing it is managed well. These tips will help you do that.
Know What to Delegate
Daily functions of your business can bog you down. When they do, look at what tasks could be given to someone else. You can outsource anything from email responses to answering phones to accounting procedures.
The trick for you is to find things to dole out. Take tasks off your plate that are either tedious and time-consuming or above your skill level and time-consuming. Time spent costs your company money. However, delegating frees up your time for more important jobs, thus decreasing expenses in the long run.
Find the Right Vendor
Spend the time up-front to screen potential vendors to offload work to. You need to ask questions of providers, so you know if they fit the bill for what you’re looking for. It should be a lot like a job interview. Share your values and mentality to see if it matches with your prospect. You’ll end up saving time later by outsourcing to the right organization.
Open Up Your Company
When you delegate a project somewhere, you’re going to have to share some of what’s on the inside of your company. Make sure you grant access to the files and other items that will be needed throughout the job so your partners can do what you’ve asked without roadblocks to slow them down. Every time the outsource team has to ask for access to something, it costs you time and, in turn, money.
Appoint a Support Person or Team
All tasks that have been farmed out to other people should have a specially appointed contact person or team. Also, establish communication guidelines from the start of the arrangement. Make sure the person who is named as the contact is available during the hours the outsource team will be working. Response times for questions that arise are critical for effective time management.
Be a Good Communicator
Make your expectations clear from the get-go. Don’t leave room for blurred lines or grey areas when you give instructions. Additionally, learn to speak and write efficiently, so your point is made in as few words as is needed.
Don’t allow others to eat your time with poor communication either. If you’re waiting for the point and it’s just not coming, ask questions to nudge the conversation in the direction it needs to go to get there.
Answer questions as they come also. If someone needs clarification, give it to them in a timely and concise manner.