Set up a meeting schedule with the team’s management members to talk about the project. You need to be checking in on the progress of work from time to time. This also gives the outsourced team members the chance to ask any questions they have about things they’ve come across. You can do these meetings over the phone or through video conferencing. If you find that anything is off-track, you’ll have the opportunity to rein it back in before too much time is also wasted.

Outsourcing can be an effective way for companies to save money. However, not without properly overseeing what’s going on. Below are some tips for managing an outsourced team that will ensure you get the most out of your arrangements.

Choose Partners Wisely

Start by choosing the right team of people you’d be outsourcing to. It helps if you find others who hold values similar to that of your company. If you choose a company with incompatible values and workflows, you could end up with conflicts as well as a significant reduction in productivity. This would defeat the purpose of outsourcing in the first place. As such, be certain to choose wisely.

Then, make sure that all levels of the team you’ve chosen understand what you’re brand stands for and what message needs to be conveyed while doing business. Take the time to get to know who you’re working with. Establishing a good relationship at the beginning will make it easier to get what you want throughout the span of your project. Communication is key. The employees communicating on both ends of the partnership need to have knowledge and experience in handling this type of enterprise. Ensure that they are able to communicate clearly and efficiently. Lapses in communication can cause errors, which will elevate costs.

Planning and Organization Is Key

Go into your partnerships with a clearly organized plan. You need to have the projects they’re working on for you laid out with plenty of detail. You won’t have in-person access to this team, so it’s extremely important that your instructions are easy to follow.

Break the work out into specific sections that indicate tasks to be completed. You’ll find there is less back and forth when you’ve mapped out the project ahead of time. You can even create briefing packets that contain training materials, company vision information, and job-specific details. Make things as clear, simple, and concise as possible. If your partner is a large company, you may not be able to communicate with every person that is working on the project. As such, your documentation needs to be “idiot-proof.”

Provide the Access They Need

Support

Allow the outsourced team to have access to what they need to complete the project you’ve given them effectively. Understandably, you want to protect your brand and inside company information, but you’ll have to open up some of your business to your partners. It will allow them to do the work you have asked them to without bothering you as much, and probably in less time.

Provide the Support They Need

Don’t waste time trying to micromanage every little thing your partners are doing. An outsourced team has its own management staff. However, do give them the support they will need to complete work for you though.

Methods of communication need to be discussed upfront. Tell the team how to reach you or a designated individual when questions arise. Then, on your end, make sure someone is available to respond to inquiries whenever they come in. Furthermore, you may want to appoint an actual team that is responsible for supporting your outsourced workers.

Schedule Regular Meetings

Set up a meeting schedule with the team’s management members to talk about the project. You need to be checking in on the progress of work from time to time. This also gives the outsourced team members the chance to ask any questions they have about things they’ve come across. You can do these meetings over the phone or through video conferencing. If you find that anything is off-track, you’ll have the opportunity to rein it back in before too much time is also wasted.

Takeaway

communication

Be open from the start. Establish communication early and build a relationship with the team. Also, give clear guidance and offer all the support you can for success with managing your outsourced team. If you do all of these things, you will be able to create an environment where you save your time and money. Conversely, failing to follow the steps above can completely defeat the purpose of outsourcing in the first place.

Plan meticulously, communicate effectively, and do your due diligence. Your wallet will thank you in the long run.